Do not store old, long-term, or important messages on Office365, but
keep in "local" folders.
BEWARE of unikey password changes. There may be (was?) an
enforced yearly change, and if you change then you may need to re-do the
settings in your mail client (gmail or thunderbird or phone etc). (Or if
you forget, then you may end up with your account locked after too many
bad tries.) Best to leave your unikey password as it was: go through 5
or 10 changes, then back.
Note how
"student" email
on @uni.sydney.edu.au is outsourced to the same Office365 cloud,
though (possibly) with a different login scheme.
Note that with IMAP you can copy messages (in either direction)
between Office365 and other folders: try to take advantage of the
unlimited storage offered by Office365.
The Uni wants to store data only on servers under trusted
jurisdictions, and gmail/google has servers in some Asian countries. The
Uni trusts Microsoft (both @sydney and @uni.sydney are really Office365),
Mimecast (our spam filter), trusted Symantec (previous spam filter), and
say Cloudstor and Dropbox; so far the Uni does not seem to worry about
Google Drive. There is a push to have mobile devices (their data, and
the passwords they remember)
encrypted
but that does not seem monitored or enforced.
BEWARE of the Uni
Mimecast
spam filter, noting that all @maths and @sydney messages received, and
any sent by Office365, go through it.
You (probably?) could run davmail on your own machine, with the
davmail.mode=O365Interactive
setting, so it would handle the authentication prompts, and you could
use any IMAP client, see e.g.
galileo.phys.virginia.edu/compfac/faq/davmail.html
(but this cannot be done with a davmail "server").
Apologies for the verbiage.
Paul Szabo
psz@maths.usyd.edu.au
2 Mar 24
Settings for email at USyd
All USyd email is outsourced to Office365. To log in, use your email
address with the unikey password and Okta MFA authentication.
Email clients tested to work with these settings:
Email clients not tested (please let me know if you need one of these,
or any others):
https://docs.microsoft.com/en-us/microsoft-365/admin/security-and-compliance/enable-modern-authentication?view=o365-worldwide
https://docs.microsoft.com/en-us/exchange/troubleshoot/administration/modern-authentication-configuration
or maybe you should update to Outlook 2016.
The ICT HelpDesk are unwilling to help with any Outlook2013 issues.
AccountSettings (right-click email account, Settings)
Thunderbird may not show OAuth2 for authentication. If so then select
something else (but all other values correct), click Advanced
Settings, then fix up both IMAP and SMTP settings.
server outlook.office365.com, port 993, security SSL/TLS, method OAuth2
server smtp.office365.com, port 587, security STARTTLS, method OAuth2
See elsewhere about how to use (survive?) Okta MFA.
Seems to need Exchange (not IMAP) server URL
https://outlook.office365.com/ews/exchange.asmx and authentication
Oauth2.
See maybe
https://github.com/ork/mutt-office365/issues/28
See maybe
http://alpine.x10host.com/alpine/alpine-info/misc/SettingXOAUTH2Outlook.html
mbsync (AKA isync)
offlineimap
Notes, blurb
See also the
older version
about the initial transition to outsourced Office365.
See also the
even older version
about the transition to the Uni Exchange server.
BEWARE that when you leave the Uni, ICT will disable your
unikey and you will lose access to Uni email.
BEWARE of Office365
Online Archive
settings: they move messages older than some time into some "Online
Archive". You can access this with Outlook or web interface, or via
davmail and
with Thunderbird
(but maybe not other clients?), and not with IMAP as per
Microsoft documentation,
and not with Apple Mail.
Maybe, change the archiving policy using the web interface:
right-click on (each) email folder and choose
Assign Policy > Achive Policy :
Personal never move to archive (Never).
BEWARE of the Outlook
recall
function: messages recalled and still in your Inbox (or other Office365
folders?), will disappear.
BEWARE that ICT will sometimes delete some (bad? virus?)
messages from your mail folders.
No more use for davmail at USyd
The Uni has introduced the OAuth2 authentication mechanism
on all Office365 (e.g. email) accounts.
The "davmail server" does not work with OAuth2, and has been turned
off.
You should use the Microsoft "native" IMAP/SMTP services, instead.