Macquarie University

Macquarie University Cross-Institutional Enrollment Details

Attention all Macquarie Students - the current University policy states that students can only receive credit points for concurrent studies at the 100 or 200 level. This means that Macquarie students who wish to study 300 or honours level subjects via the Access Grid are not eligible for credit points at this time.

Concurrent Studies

Concurrent Studies are for students currently enrolled in a bachelor degree program at Macquarie University and would like to concurrently undertake unit/s at another Australian University to count towards the requirements for the Macquarie degree. To apply for Concurrent Studies you must be taking some Macquarie University units, in the year in which you are taking concurrent studies at another university.

Upon satisfactory completion of the unit/s and submission of an original transcript, credit will be assessed. However, it is important to be aware of the conditions which apply to concurrent studies and the way credit is calculated or you may find you are not eligible for credit.

Please note that Cross Institution Study at Macquarie University is different to Concurrent Studies at Macquarie University. Cross Institution Study at Macquarie University refers to a student studying a degree at another institution intending to study individual units at Macquarie University.

Application Procedures

Conditions of Concurrent Study

Application Form For Concurrent Studies

Application Procedure

Application Form

Conditions of Concurrent Studies - Please read the Conditions of Concurrent Enrollment prior to applying for concurrent studies.
Calculate Number of Credit Points of Credit For Previous Studies - Using the CPS Calculation Formula determine the number of credit points you expect to gain from your studies at the external institution.
Determine Exemptions In Advance - Follow the Procedures For Gaining Advance Exemptions to determine if your are eligible to gain the exemptions for the subjects you intend to do at the external institution. If advanced approval for an exemption is obtained then you can either submit the completed form at the Student Enquiry Service to be attached to your student file (keep a photocopy for yourself) or keep the form in a safe place yourself and submit it when you ask for credit to be calculated after you receive the results for the concurrent studies.
Request A Release Letter - Follow the procedures to Request For A Release Letter from Undergraduate Studies Section at Macquarie University to give to your intended institution if they require one.
Purchase an Official Transcript - If your intended institution requires Macquarie University Transcripts then you must order one at the Cashier's Office.
Arrange For Cross Institution Study At Intended Institution- Contact the Institution in which you would like to concurrently study at and complete their procedures to apply and enrol for cross institution study.
Enrol At Macquarie University - Enrol as usual at Macquarie University in units offered by Macquarie University.
Submit Official Transcript to Macquarie University - Once you have completed your units at the external institution you must submit an 'Official Transcript' and 'Advance Approval for An Exemption Form' to gain credit and exemptions for the relevant subjects at Macquarie University

Conditions

You must be enrolled at Macquarie University, ie. you must be taking some Macquarie University units, in the year in which you are taking concurrent studies at another university
Unit/s must form part of a BACHELOR degree course offered by an Australian university
Credit will NOT be granted for :
Open University Australia (OUA) units offered by Macquarie University
Individual TAFE units
Continuing education units or
Units for postgraduate diplomas or degress and some other courses
SUMMER SCHOOL Bachelor degree units offered by the University of Sydney are accepted. Other summer school units may not be approved. To seek approval, complete the "Advance approval for an exemption" on Page 5 of the Concurrent Studies Application Form .
General credit is calculated upon successful completion of concurrent unit/s by converting the credit point value of the unit/s undertaken to a roughly equivalent credit point value at Macquarie University. You should calculate the expected credit point value of your unit using this Calculation Method.
Credit will only be granted at 100 or 200 level and unit/s undertaken at higher levels will be assessed for credit at 200 level
Specific exemptions for units in a study pattern is determined by the academic staff member delegated by a Department or Division to make these decisions. To replace a specific unit/s in a study pattern at Macquarie University with a similar one from another university complete the form "Advance approval for an exemption"on Page 5 of the Concurrent Studies Application Form . It is a requirement of granting specific exemptions that the credit point value calculated for the unit done elsewhere is equal to or greater than the credit point value of the unit from which you wish to be exempt. For example: if you wish to gain exemption from a 4 credit point unit at Macquarie University the unit done elsewhere must be equivalent to 4 credit points or more at Macquarie University.
Units taken at another University do not count towards full-time status at Macquarie University or contribute towards a grade point average at Macquarie.

Request for letter to Other Institution

If your intended university requires a letter from Macquarie University you can obtain one by completing the 'Request For Letter For Another University' on Page 6 of the Concurrent Studies Application Form.

Once completed you may lodge the form at Student Enquiry Service.

CROSS INSTITUTION STUDY

Applications for Semester 2, 2008 are now closed. Applications for Semester 1 2009 will open in August 2008.

Cross Institution Study is for students who are Commonwealth supported and who are currently enrolled within an undergraduate award at another Higher Education Provider but wish to undertake nominated units at Macquarie University which will count towards that particular undergraduate award at the other Higher Education Provider. For the purposes of Cross Institution study, Macquarie University is the 'Host University'; accordingly your current University is the 'Home University'.

International Students currently enrolled in an undergraduate award at another Higher Education Provider should contact Macquarie International at http://www.international.mq.edu.au/

Please note that Concurrent Studies at Macquarie University is different from Cross Institution Study at Macquarie University. Concurrent Studies at Macquarie University refers to a student studying a degree at Macquarie University intending to study individual units at another tertiary institution.

Cross Institutional study at Macquarie University may be suitable for students in the following categories:

. The subject/s that you wish to enrol in are not offered at your Home University ; or

. The subjects may not be offered in the appropriate semester. Students applying for Cross Institution study should determine the Units that they wish to undertake after examining the appropriate section of the current Undergraduate Student Handbook.

How Do I Apply

Applicants within the Sydney Metropolitan Area must obtain academic approval from the appropriate Macquarie University Department/Division prior to lodging the application. This involves coming to the Macquarie University campus and consulting the course convenor in the relevant Department. Approval must be in the form of a signature from the Department on the front page of the application. Emails/letters are not acceptable forms of approval.

Applications for Semester 2, 2008 are now closed. Applications for Semester 1, 2009 will open in August 2008.

What Documentation Is Required:

All applicants need to ensure that that the completed application form and supporting documents are lodged together, well in advance of the deadline.

Please obtain the following documents from your Home University and submit them to Macquarie University with your application:

An official academic transcript (or certified copy) of your current studies.

A simple printout of results will not be accepted. If you do not yet have an official transcript, please request one immediately from your Home University as these can take time to obtain.

A letter of authority from your Home University, stating clearly that you have permission to undertake Cross Institutional study at Macquarie in the Units of study concerned and that they will count towards your award at the Home University.

Emails from administration/lecturers are not acceptable forms of correspondence.

Cross Institutional students will pay for any unit/s undertaken at Macquarie University, therefore you need to complete a Request for Commonwealth support and HECS-HELP form for Macquarie University. Please obtain this form from your Home University. If you began your degree before 2005, you need the green 1294(A) form. If you began your degree in 2005 or after, you need the red 1290(A) form. If you are unsure of your classification, please contact 9850 7323.

Please complete the form and include the following information:
Question 4: Name of higher education provider: Macquarie University Campus: North Ryde
Question 6: Name of course of study: Cross Institution Course Code: XINSTUG

Withdrawing From Units

As an enrolled Cross Institution student you cannot add any units to your approved program. To withdraw from a cross institution unit you must email the Coursework Studies Section and specify that you are Cross Institution Student and list unit(s) you wish to withdraw from.

Any withdrawal from a Cross Institution unit must be completed before the Census date. Failure to do so will lead to both academic and financial penalties.